In professional emails, it’s important to acknowledge messages in a way that is polite and fits the situation. Saying “got it, thank you” is common, but there are times when alternative phrases might be more suitable.
This article lists 10 professional ways to say “got it, thank you” in an email and explains when to use them.
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Is It Professional to Say “Got It, Thank You”?
The phrase “got it, thank you” is professional, formal or informal depending on the context, and polite. Its appropriateness largely depends on your relationship with the email recipient and the overall tone of the conversation.
In professional settings, particularly with individuals you’ve established an understanding or less formal relationship with, “got it, thank you” can convey acknowledgment and appreciation succinctly. It’s perfect for informal internal communications or when the sender and recipient have exchanged several emails already. However, in first-time communications, with senior management, or in external formal interactions, opting for a more formal acknowledgment might be best.
Here’s an example:
Hi Sam,Got it, thank you! I'll proceed with the next steps and update you by end of day.Best,Alex
Pros:
- Quick and easy to understand
- Conveys appreciation
- Appropriate for casual or routine communications
Cons:
- May be viewed as too casual in formal settings
- Lacks a specific touch in professional interactions
While “got it, thank you” is widely accepted in many contexts, there might be times when someone would consider using an alternative phrase. This could be due to the need for a more formal tone, the desire to personalize the message further, or simply to add variety to one’s email correspondence. Exploring synonyms or alternative expressions can help tailor your response to match the expected level of formality or to more clearly convey your message’s nuances. In other words, alternatives can enable you to strike the right balance between professionalism and warmth, or specificity and brevity, depending on your specific situation.
10 Other Ways to Say “Got It, Thank You” in an Email
Here are 10 professional alternatives to “got it, thank you” that you can use in your email correspondence:
- Understood
- Received
- Thank you for letting me know.
- Thank you for the information.
- I understand
- I appreciate the update; thank you.
- I have received your message, thank you.
- Acknowledged with thanks.
- Makes sense to me
- I appreciate that
Get More Alternatives
1. Understood
Using “Understood” as an alternative to “Got it, thank you” makes your response seem more professional and succinct. It directly conveys that you have comprehended the information provided without any additional fluff. This alternative is particularly suited for quick, informative exchanges where brevity is appreciated.
This alternative is better suited for formal communications where the message needs to be acknowledged straightforwardly. It is especially effective in situations where you are receiving instructions or important information that does not require a detailed reply.
Here’s a sample email using “Understood”:
Hi Alex,Understood. I'll proceed as directed and ensure everything is completed by the deadline.Best regards,Emily
2. Received
“Received” is a concise way to inform the sender that their message has reached you. This alternative leans towards a more formal and professional tone, suggesting a straightforward acknowledgment without the need for further elaboration.
It is particularly effective in situations where the primary purpose is to confirm receipt of documents, information, or specific instructions. This makes it a great option for email communications that require confirmation of receipt without necessitating a lengthy response.
Here’s an example email using “Received”:
Hi Jordan,Received. We will review and reach out if we have any questions.Best,Taylor
3. Thank you for letting me know.
This alternative adds a personal touch and is more elaborate than the simple “Got it, thank you.” It’s polite and conveys gratitude, making it suitable for both formal and informal settings. It suggests that not only have you received the message, but you also value the information shared.
This phrase is better suited when you want to acknowledge the effort the sender made in providing you with the information. It works well in scenarios where the information might have a significant impact on your work or decisions.
Here’s a sample email for this alternative:
Hi Morgan,Thank you for letting me know. I'll make the necessary adjustments on my end.Kind regards,Jamie
4. Thank you for the information.
This synonym is a polite way to express gratitude for the information provided, making your email sound more professional and considerate. It’s slightly more formal than “Got it, thank you,” and it specifically acknowledges the value of the information received.
This alternative is particularly useful when the information you’ve received is beneficial for your work or project. It’s a good choice for emails where expressing appreciation for the sender’s efforts to inform you is important.
Here’s an example email using this phrase:
Hi Casey,Thank you for the information. It will be very helpful for our next strategy meeting.Sincerely,Drew
5. I understand
“I understand” is a straightforward and professional alternative that clearly indicates you have comprehended the message. It’s concise and to the point, suitable for formal email exchanges.
This phrase is better suited for conversations where clarity and understanding are crucial. It is particularly effective after receiving complex information or instructions, ensuring the sender that their message has been fully understood.
Here’s a sample email incorporating “I understand”:
Hi Harper,I understand. I will review the document carefully and ensure all procedures are followed correctly.Regards,Alexis
6. I appreciate the update; thank you.
This alternative is both polite and appreciative, making it an excellent choice for when you want to acknowledge receipt of new or updated information. It strikes a balance between being formal and personable.
This phrase is particularly useful when you’re being informed of changes or updates that affect your work. It’s also well-suited for situations where you wish to convey your appreciation for being kept in the loop.
Here’s how you might use this in an email:
Hi Bailey,I appreciate the update; thank you. I'll adjust the timeline accordingly and inform the team.Warm regards,Jordan
7. I have received your message, thank you.
This alternative is a slightly more detailed way to confirm receipt of a message, adding a touch of gratitude. It’s professional and ensures the sender knows their message has been successfully received and acknowledged.
It is better suited for situations where it’s important to explicitly confirm that you have received a specific message, document, or piece of information, especially in contexts where confirmation of receipt is required or expected.
Here’s an email example with this phrase:
Hi Riley,I have received your message, thank you. I will review the contract and get back to you with any questions.Best wishes,Charlie
8. Acknowledged with thanks.
“Acknowledged with thanks” is a formal and succinct way to express that you have received and are thankful for the information or instruction. It’s very professional, implying a high level of respect and gratitude.
This alternative is particularly suitable for formal emails where you need to acknowledge receipt of specific instructions or information formally. It’s also fitting in scenarios where a simple acknowledgment is all that’s required, without the need for further discussion.
Here’s a sample usage in an email:
Hi Casey,Acknowledged with thanks. I'll take a look and provide any feedback if necessary.Kind regards,Jordan
9. Makes sense to me
“Makes sense to me” is a casual and straightforward way to indicate understanding. While it’s less formal, it’s still polite and conveys that the information has been understood clearly.
This alternative is better suited for less formal email exchanges or when communicating with colleagues you have a more relaxed relationship with. It’s particularly useful after receiving explanations or clarifications.
Here’s how this might look in an email:
Hi Alex,Makes sense to me. Thanks for clarifying the reasons for these adjustments.Cheers,Taylor
10. I appreciate that
Using “I appreciate that” is a way to express gratitude more personally and warmly. It’s less formal than “Got it, thank you,” but still remains polite and appreciative. This synonym is perfect for when you want to convey genuine thanks.
This phrase is ideally suited for emails where you wish to express appreciation for assistance, advice, or support. It’s great for building rapport and fostering a positive relationship with the sender.
Here’s a sample email using this expression:
Hi Morgan,I appreciate that. Thank you for considering my current workload and providing support.Best,Jamie
Final Thoughts
In the world of work emails, how you say “I got your message” matters. By choosing one of the 10 phrases we’ve shared, you show not just that you’re listening, but that you care about being professional and respectful. Each option has its place, depending on who you’re writing to and what the situation is.
Remember, the goal is to be clear and polite while also matching the tone of your workplace. Don’t be afraid to switch it up and use different phrases for different scenarios. Using the right words can make a big difference in how your messages are received.
